Job Description
To provide PA support to the Global Head of HR Shared Services and HR Chief Operating office
Requirements
In-depth knowledge of PC applications - including Microsoft office, and Outlook to advanced level- Excellent organisational skills along with proactive planning, prioritisation and agility to think on your feet- Excellent communication skills- Ability to manage own time effectively and that of the Global Head of HR Shared Services and her support team- Attention to detail- Planning and prioritising workload to deliver within tight / changing / conflicting deadlines- Ability to work as part of a team, being able to maintain discretion, privacy and confidentiality- Co-ordination of internal / external meetings and events- General correspondence and complex diary management- Diary and travel management- Preparing briefings, agendas or minutes- Administration of contractual documentation and expenses- Action & or progress email queries- Produce draft letters, reports and presentations- Effective call screening- Holiday cover for COO Office-
Responsibilities
Co-ordination of internal / external meetings and events- General correspondence and complex diary management- Diary and travel management- Preparing briefings, agendas or minutes- Administration of contractual documentation and expenses- Action & or progress email queries- Produce draft letters, reports and presentations- Effective call screening-
The Individual
Communication & influencing skills, Delivery focus, Business diagnosis, collaboration, commercial focus & personal leadership
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